Key points
Your data is not sold or used for targeted advertising.
- The form asks only for the information needed to respond.
- Messages are kept for no more than two years after the last exchange.
- You can request access to, correction or deletion of your data.
Who is the data controller?
The data controller is the registered association Shonen Kiltir, based in Saint-Denis, Reunion Island.
- Name
- Shonen Kiltir
- RNA
- W9R1011093
- SIREN
- 101 648 475
- SIRET
- 101 648 475 00016
For questions about your data or to exercise a right, use the Contact page, choose “Other enquiry” and begin your message with “Personal data”.
What data may be processed?
When you use the Contact form
Shonen Kiltir may receive your full name, email address, the reason for your enquiry, an optional organisation or stage name, the content of your message and your consent choice.
To secure and operate the site
Limited technical data may be generated: IP address, request date and time, requested page, browser type, error information and data needed to detect automated submissions.
If you suggest content for publication
Sending a message does not authorise Shonen Kiltir to publish your name, images or creation. Separate permission or agreement may be requested before any publication, interview or feature.
At present: the processing described in this version does not include public account creation, commercial prospecting or automated decision-making. The policy must be updated before any of these services is activated.
Why is this data used?
| Processing | Purpose | Legal basis |
|---|---|---|
| Contact form | Read your enquiry, respond and follow up the exchange. | Your consent. |
| Partnership or project | Assess a proposal and prepare the requested discussions. | Pre-contractual steps at your request or legitimate interests. |
| Technical security | Prevent spam, abuse and errors, and protect the site. | Legitimate interest in securing the service. |
| Future publication | Publish an agreed contribution, image or interview. | Permission, consent or separate agreement. |
Required form fields are needed to identify and respond to the enquiry. Without this information, Shonen Kiltir cannot process the message.
How long is data kept?
| Category | Planned maximum period |
|---|---|
| Form enquiries and replies | Two years from the last exchange, followed by deletion or anonymisation. |
| Unanswered or incomplete enquiries | Twelve months from receipt. |
| Temporary anti-spam data | Up to thirty days, unless an incident requires justified longer retention. |
| Technical and security logs | Up to twelve months, depending on hosting configuration. |
| Evidence required for a dispute | For the applicable limitation period, in a restricted-access archive. |
Data may be deleted earlier when it is no longer useful. It may be kept longer when required by law or to defend a legal right.
Who can access the data?
Access is limited to authorised people within Shonen Kiltir who need the information to handle the enquiry. Technical providers may intervene only when necessary for site operation, including hosting, maintenance, security, backups or email delivery.
These providers may use the data only for the task assigned to them. Shonen Kiltir does not sell personal data or provide it to advertisers.
Security measures
The site uses measures including HTTPS, restricted administrator access, regular updates, server-side form validation, anti-spam protection, backups and collection limited to necessary information. No online service can guarantee zero risk, so these measures are reviewed as the site changes.
Does data leave Europe?
Shonen Kiltir does not plan to transfer your messages outside the European Economic Area. However, some technical providers or external content may process data in other countries.
When such a transfer exists, the service must be identified and covered by a GDPR-recognised mechanism, such as an adequacy decision or standard contractual clauses. The final configuration of external services must be checked before activation.
What are your rights?
Depending on the processing and its legal basis, you may request:
- access to your data and a copy;
- correction of inaccurate or incomplete information;
- deletion of your data when applicable;
- temporary restriction of processing;
- data portability when the conditions apply;
- objection to processing based on legitimate interests;
- withdrawal of consent at any time, without affecting processing already carried out lawfully.
How do you exercise a right?
- Open the Contact page.
- Choose “Other enquiry”.
- Begin the message with “Personal data” and explain your request.
Shonen Kiltir normally responds within one month. This may be extended by two months when the request is complex or numerous; you will be informed if this happens.
Proof of identity will be requested only where there is reasonable doubt about your identity and only to the extent needed for verification.
If, after contacting Shonen Kiltir, you believe your rights are not being respected, you can complain to the French data protection authority, the Commission nationale de l’informatique et des libertés.
Déposer une plainte auprès de la CNILProtecting minors
Shonen Kiltir’s cultural activities may interest families and young people. Where online processing relies on consent, a person aged 15 or over can consent independently in France. For a child under 15, consent must be given jointly by the child and the holder of parental responsibility.
A minor must not send sensitive data or identity documents through the Contact form. Registration for an activity intended for minors will, when necessary, have specific information and authorisation.
Changes to this policy
This policy must change with the services actually used by the site. Any newsletter, member area, ticketing, shop, analytics tool or newly embedded content must be reviewed before the corresponding data is collected.
The date of the current version appears at the top of the page. If an important change is made, a visible notice may be published on the site.